“Agreement” means together these Conditions of Hire together with related booking form
“Countrypad LLP” means Countrypad LLP as registered at Companies House under Registered Number OC327381 and whose
registered office is Felin Newydd House Llandefalle Brecon Powys LD3 0NE).
“The Hirer” means the company or individual holding a function at the Property. The Hirer is contractually bound by the clauses
contained in these Conditions of Hire.
“The Property” means the areas designated for hire of Felin Newydd House Llandefalle Brecon Powys LD3 0NE
Reservations to be made directly with Countrypad LLP
2.1 Provisional reservations will be held for a maximum of 48 hours from the initial contact
2.2 Upon confirmation of booking Countrypad LLP will issue the Hirer with (i) a booking form and (ii) an invoice for the deposit (being
30% of the full charge or full cost as specified in the booking form). The booking form must be signed and returned along with the
deposit payment in cleared funds within 7 days of the date of the deposit invoice. The deposit is non-refundable and non-transferable.
The booking form becomes binding when it is returned signed to Countrypad LLP and it is then accepted by Countrypad LLP
(although this acceptance need not be in writing).
2.3 An invoice for the remaining 70% of the full charge will be issued 6 weeks prior to the event (or immediately with the deposit
invoice if less than 6 weeks) and must be paid within 7 days of the invoice date and in any event in cleared funds before the event
2.4 l Invoices not paid within the specified timeframes will incur interest at 4% over the Barclays Bank base rate per annum for the
periods following the due date.
3.1 By the Hirer
In the event that the Hirer for whatever reason cancels a confirmed booking a cancellation charge of 50% of the venue or hire fee
shall be made. If the cancellation is within 6 weeks of the event the full hire fee is payable.
The Hirer agrees and undertakes as follows:
4.1 Not to use the Property other than for the purpose of the function as specified in the booking form and in such manner as
Countrypad LLP acting reasonably may direct from time to time.
4.2 To pay Value Added Tax at the appropriate rate chargeable on the hiring charge and on any other supply of services or goods
under the hire agreement.
4.3 To ensure that good order of staff and guests is kept whilst on the Property and at time of exit and to ensure that no activity is
carried out that shall cause nuisance or annoyance or is not inconsistent with the authorized use.
4.4 To take all reasonable care of the Property and contents therein and to indemnify Countrypad LLP for the cost of making good all
damage and loss or theft caused to the Property and any contents therein (including the replacement cost if Countrypad LLP
reasonably believes is appropriate).
4.5 To ensure that items brought onto the Property during the period of hire is removed from the Property on expiration of the period
of hire so that the Property is vacated and left in a clean and orderly state. Countrypad LLP shall be responsible for the removal of
bagged domestic kitchen refuse and recyclable waste at the end of the event if it is left in a tidy and appropriate manner in the
appropriate designated area in the Property. Any items left in the Property after the event shall be dealt with as Countrypad LLP
acting reasonably sees fit.
4.6 Not to permit any activity which may render an increased premium payable for insurance of the Property or any part thereof or to
carry out any activity which may void any such policy of insurance.
4.7 To indemnify Countrypad LLP against all costs, expenses, actions, claims, demands and liability arising from any non-compliance
with the terms and obligations of this Agreement.
4.8 Provide all contractors names, addresses and telephone numbers at the time of the confirmation of the booking (or such later time
by agreement with Countrypad LLP) and shall indemnify Countrypad LLP against any loss, damage, claim or expense in respect of all
sub-contractors engaged by the Hirer to carry out work solely in connection with the said event.
4.9 Not to allow more than 18 people to stay in the Property overnight
5.1 Countrypad LLP must approve all contractors engaged by the Hirer before the Hirer formally agrees to hire them. The contractors
are responsible for evidencing documentation appertaining to applicable legislation including copies of risk assessment
documentation appertaining to the event. The contractors are required by law to supply staff trained and are fit for the purpose, for
which they are employed.
5.2 Permission must be obtained from Countrypad LLP for the construction of display units, audiovisual equipment, etc. Restrictions
relate to weight of individual items, dimensions and proposed position with regard to the safeguarding of Countrypad LLP and its
5.3 Countrypad LLP shall not be responsible for goods, equipment, personal effects left at Countrypad LLP before during or after any
function. Such items may be left at the Hirer’s risk and only by arrangement with Countrypad LLP.
Music, Entertainment and Dancing are allowed at the discretion of Countrypad LLP by prior written arrangement.
7.1 Countrypad LLP has a list of approved caterers that are allowed to bring food and drink onto the premises. The Hirer must obtain
Countrypad LLP’s prior consent to use any other caterers and reserves the right to refuse to consent if it believes that it has
7.2 Countrypad LLP disclaim responsibility for all matters connected with catering and entertainment and the Hirer will enter into a
direct contract with the caterers.
7.3 If Countrypad LLP gives the Hirer a key to the cellar where consumables are housed. If any are consumed, the Hirer agrees to
pay for them at the cost as set out on the price list in the cellar. The Hirer shall return the key to Countrypad LLP at the end of the
Smoking is not permitted. ‘No Smoking’ notices can be displayed if a written request is made to Countrypad LLP by the Hirer.
A piano, in the Drawing Room, is available for use free of charge by arrangement with Countrypad LLP. No other pianos may be
brought onto the Property without permission of Countrypad LLP.
Countrypad LLP reserve the right to:
10.1 Refuse entry to any persons conducting themselves in an unseemly manner.
10.2 Close any function at which the Hirer either contravenes the above conditions, departs from the previously agreed programme or
permits guests to conduct themselves in an unseemly manner.
Countrypad LLP shall use their reasonable endeavors to provide facilities referred to in this Agreement and any Booking form, but
they shall not be liable for any loss or damage or inconvenience whatsoever occasioned by any interruption in or failure to provide
any such services or facilities due to causes beyond their control.
Cancellation Insurance is strongly advised and any Hirer not having cancellation insurance may obtain it from Countrypad LLP
12.1 With the exception of death or personal injury caused by Countrypad LLP’s negligence, Countrypad LLP’s liability shall be limited
to the full charge under this Agreement
12.2 Countrypad LLP shall not be liable in contract, tort, negligence, breach of statutory duty or otherwise for any loss, damage, costs
or expenses of any nature whatsoever incurred or suffered by the Hirer of an indirect or consequential nature including without
limitation any economic loss or other loss of turnover, profits, business or goodwill.
12.3 Each of the parties acknowledges that, in entering into this Agreement, it does not do so in reliance on any representation,
warranty or other provision except as expressly provided in this Agreement, and any conditions, warranties or other terms implied by
statute or common law are excluded from this Agreement to the fullest extent permitted by law. Nothing in this Agreement excludes
liability for fraud.
Countrypad LLP require a bond of £1000 to be held for each booking, this bond shall be returned in full pending the result of the full
inventory report which shall be completed 24hours from the departure time. The bond may be secured by means of an authorised
credit card for the full amount or by money transferred to our bank account.
14.1 Any variations to the Agreement shall only be valid if they are signed by both parties (unless otherwise specified in these
terms and conditions)
14.2 The Hirer cannot assign, delegate, sub-contract, mortgage, charge or otherwise transfer any or all of its rights and
obligations under this Agreement without the prior written agreement of Countrypad LLP.
14.3 This Agreement contains the whole agreement between the parties and supersedes and replaces any prior written or oral
agreements, representations or understandings between them. The parties confirm that they have not entered into this Agreement
on the basis of any representation that is not expressly incorporated into this Agreement. Nothing in this Agreement excludes
liability for fraud.
Any notices to be given under this Agreement shall be given to Countrypad LLP’s registered office in the event of the Hirer wishing to
serve Countrypad LLP notice in the event of Countrypad LLP wishing to serve notice to the Hirer then such notice shall be valid if sent
to any address given at any time to Countrypad LLP. Notices sent as above shall be deemed to have been received two working days
after the day of posting (in the case of inland first class mail), or on the next working day after transmission (in the case of facsimile
messages, but only if a transmission report is generated by the sender’s facsimile machine recording a message from the recipient’s
facsimile machine, confirming that the facsimile was sent to the number indicated above and confirming that all pages were
successfully transmitted) or immediately in the case of hand delivery.
These terms and conditions and the contract shall be governed by the laws of England and Wales and shall be subject to the
exclusive jurisdiction of the English or Welsh Courts.